So, you’ve done some buzz monitoring, and you’ve found out that on a fairly well known forum in your field – which is visited by your customers and potential customers – someone has trashed your company / product / service offering / customer services / CEO / etc.

What do you do next?

There are a several approaches you can take:

1. The Ostrich approach. If you stick your head in the sand, it’ll obviously go away… right?  Wrong. Not responding shows that you’re either not listening, or that you consider the conversation beneath you.
2. The Bull in a China Shop approach. You blunder into the conversation without really listening, disparaging everything the user said as wrong.  You don’t become part of the conversation – trying to just shut down anything negative.
3. The Cuckoo approach. You sneak into the forum under false pretenses - i.e. pretending to be a satisfied customer – rather than disclosing that you’re representing the company itself.
4. The Worker Bee. For whatever reason (corporate policy, etc), the company doesn’t respond, but employees in their spare time do. It shows a willingness from some in the company, but as it’s not ‘official’ – there’s an element of the Ostrich in there.
5. The Labrador approach. Open, honest, and trustworthy. Your response states that it’s from the company. You reply in an honest manner, stating when you’re wrong and when the poster is wrong, and suggest ways to correct the issue if further steps need to be taken. Then, you actually follow through.
6. The Weasel approach. As per the Labrador approach, except there’s no follow through, any promises made of improvements, or changes to products or processes are empty and / or false.  This will eventually be seen as such, which will then undermine the validity of your future statements.

So, which animal do you want your company to be? Obviously, in an ideal world, we’d all say Labrador.  That’s the intent that most people have when they start out responding to issues. But, when emotions or corporate policy get involved, that Labrador starts to morph into one of the other creatures.  Most notably the Bull emerges when dealing with people either just trying to get a rise out of you (Trolls, or maybe even competitors disguised as Trolls) or people who have decided that they really don’t like your company – and nothing will change their mind.

If your company forbids any social network interaction, then they’re going to be the Ostrich.  There is also the potential for employees to be Worker Bees or, if the policy would make them fear for their jobs, Cuckoos.

So, in order to be that faithful Labrador, you need to make sure that you are honest, open and transparent (hmm, maybe I should have used a Paris Hilton analogy, since we can get HOT out of those 3).

Sure, you can still have a corporate policy that prevents you from saying certain things or responding to certain issues, but be honest and open about that too, and people will understand.

If you’d like to hear more on the topic of Reputation Management, there are still a few spots left for our 2nd Wednesday Webinar, which this week is on this very topic, so sign up for our Reputation Management Webinar here.

Related posts:

1. The Basics of Online Reputation Management
2. The 6 step Reputation Management Process
3. Sprint, Social Networks and a Bad Reputation
4. Think about your Reputation at your Holiday party
5. Brand and Reputation Management – SMX London

Tags: online damage control, repuatation responses, Reputation Management
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